The ISA role can skyrocket productivity and help your team generate more leads, schedule more appointments and free up agents to focus on their core business. That is, if you hire the right person for the job and if you have the right onboarding, training, technology, expectations and processes in place. It can be daunting! But, here are the top 5 potential downfalls for the ISA role and how you and your business can prevent them. Opinions run the gamut on what personality type is best for the ISA role, but the most important factor is the personality type that will work for your team and your unique needs and office culture. There’s a lot that rests on hiring the right ISA for your team! Here are the basics: Some teams break the role into either Outbounds ISAs or Inbound ISAs. The thinking is that certain personality types are better suited to each role (i.e. Outbound ISAs should be more driven to make cold calls, and Inbound ISAs should be more customer-service-oriented and skilled at building relationships.) Here’s a sample ISA job description to get you started on the right track. While it may seem as simple as “Pick up phone. Dial. Repeat.” Getting your ISA up and running is a really important step in making sure they’re successful. Unfortunately, many managers fall victim to the idea that onboarding only involves a schedule for the first week and meeting the team. It’s much more than that! Consider the first 100 days as the entire ISA onboarding experience. Here’s what your ISA onboarding curriculum should include: Now here’s a way to break it down for the first few months and beyond: Intense training on team systems and toolslike BoomTown, Mojo dialer, Dotloop, etc. As well as calendar invites, and email. System training: CRM training should be continued and built upon. How to register someone, transfer leads, update status in the CRM and log notes. Introduction to automated marketing and drip campaigns should also begin. The right CRM will have training opportunities and support to cover all aspects of the system. Power the productivity of the ISA role. Give them a system that allows for effective automated nurture campaigns, a prioritized list of daily to-dos, the power to bulk email, autodial, and text prospects, and a way to track and report their calls, contacts, and daily activities. Marketing Automation & Predictive Technology for ISAs Your ISA needs to be able to employ automated email marketing campaigns, have the ability to sort and sift the database to tailor the audience for each campaign, and track metrics to measure performance and effectiveness. These are incredible time savers and can help them reach the right prospects with laser-like precision.Not to mention, with the right system, the predictive nature of the technology can even tell them exactly how to prioritize their day. Autodialers for ISA Prospecting Autodialers, or power dialers, can add real oomph to prospecting time. (Especially if they’re integrated directly into the CRM so the ISA can work that database with incredible precision.) A Platform for Growing the Business The combination of the ISA role and a multi-purpose platform that provides powerful lead generation with smart technology to simplify the lead management process creates more valuable conversations for the ISA and ultimately more closings for your team. As much as the ISA role is a benefit to your agent’s productivity and efficiency, if there are not clear rules around who “owns” the lead in each scenario, trouble and tension can arise. Transferring the lead from the ISA to the agent needs to operate as smoothly as possible. Here’s a solid order of events for the ISA: It’s usually best when the ISA still maintains co-accountability for the lead. The ISA can add “to-dos” in the system even when the lead has moved over to the agent’s account so in order to check-in with the agent and keep the momentum going. Having a script for the ISA to follow can help make sure they stay consistent. It can include messaging as simple as “since I handle the customer service side, you’ll meet with X who will show you the property. I’ll follow up afterwards and see how it went!” Maintaining accountability and a healthy working relationship between agents and ISA is as simple has having a clear leader in place. ISAs work hard hitting the phones and scoring appointments, but not all will be qualified, and this can frustrate agents. It’s important to keep everyone communicating and working together so agents can coach the ISA if there’s a problem. An ISA with an appropriate compensation strategy is a motivated ISA, and an ISA without appropriate compensation is, well…not. Unfortunately there is no one-size-fits-all answer on how to compensate your ISA. There are several winning approaches however that you can choose from for your particular team. Here are some of the strategies and hybrid compensation models that have helped teams see success. Hybrid ISA: Salary + Commission The most popular and effective pay structure tends to revolve around a low salary plus 5-15% commission. ISAs enjoy a base pay, but are motivated towards their appointment-setting goals with a stake of the commission once a property has reached the closing. Hybrid ISA variation: Hourly Rate + Bonus Another variation is an hourly rate, plus a flat dollar amount per pre-qualified appointment. Keep in mind, that if you’re compensating solely based off the appointments set, or a similar metric, you might not be motivating for the long term. You want to make sure you’re getting your ISAs invested in getting the deal to the finish line, so compensating them off of closings in some manner (bonus or percentage) may be better. Commission ISA: Commission-Only Compensation Some teams have seen success with a commission-only compensation structure. Commission-based ISAs may cherry-pick the “now” buyers, and as with most commission-only jobs, turnover is much higher and can cost you in the long run. While these are the top pitfalls for the ISA role, of course as with any hiring/training/compensation strategy, you’ll need to make sure this is customized to fit your unique business needs and to complement the personality and style of your ISA. While it’s important to create solid goals and continue to work towards them, don’t consider them written in stone if something is not working! Not hiring the right type of ISA for your team’s needs
Not onboarding your ISA correctly
First 30 days:
60-90 days
90 days and on
Not providing the right technology and tools for your ISA
Not perfecting the ISA/Agent hand-off
Not compensating an ISA correctly